White Sand Harbour Property Owners Association
Board Meeting Minutes
May 10, 2008

•	Call to Order – John Paul Jones
o	John Paul called the meeting to order at 9:05 a.m.
o	Attendees:  Jim Claggett, Jean Claggett, Bruce Craig, John Paul Jones, Pat Nuttall, Preston Nuttall, Julia Trieber, Steve Duke, Walt Piotti,  Bob Ulses, Bill Estell, Jinny Estell, Paul Groover, Mike Zacharias, & Sylvia Nolan.
o	Bob Ulses announced he is resigning from the Audit Committee.  Linda Parks was recommended to fill this opening.  She has accepted the position.
o	John Paul will recommend a nominating committee.  Ideally, he would like this to consist of board and non-board members.

•	Property Owners’ Forum – John Paul Jones
o	No one present.

•	Secretary’s Report – Sylvia Nolan
o	Sylvia Nolan presented the April ’08 Board Meeting Minutes.  The report needs to be amended to state that the library is reserved as back-up vs. Festival Hall.  A motion was made & carried to accept the April ’08 minutes as amended.

•	Treasurer’s Report – Bill Estell
o	Bill Estell presented the current budget.  There are 19 members with outstanding dues.  Notice of the delinquency will be sent out at the end of this month; and final notice will go out in June.  A motion was made & carried to accept the Treasurer’s report as presented.

•	Standing Committee Reports:
o	Architectural Control Committee – George Bilenki
•	Bob Ulses reported the following for George:
•	Lot 159 is on target with changes that they need to make.
•	Replacement siding for Lot 161 was approved.
•	Construction plans for a shed on Lot 135 was approved.
•	Replacement shingles on Lot 251 was approved.
o	Archives & History Committee – Bruce Craig
•	Bruce Craig reported that final preservation recommendation has not been decided yet; he distributed a suggested start of how to organize the files & would like input or suggestions from the board & committee members.  
o	Bylaws Review Committee – Bill Estell
•	Proposed changes to the Bylaws:
•	Bill Estell presented recommended changes.  All reviewed.  A motion was made & carried to accept recommended changes for presentation to the membership.  
•	Proposed Election Rules & Regulations:
•	Bill Estell presented recommended changes.  All reviewed.  A motion was made & carried to accept recommended changes.  This will be posted to the website immediately and a copy included in the President’s Letter prior to the annual meeting.  It will also be included with the proposed changes to the Bylaws after they are accepted & distributed.
o	Campground Committee – Mike Zacharias
•	Mike Zacharias reported that we have two campers.  Also, the bathhouse now has new curtains, shower rods, shower mats, door mats, a new exterior light fixture at the men’s bathroom, and a new toilet fixture in the ladies bathroom – all under budget so far!  Mike is working on the remaining items this month.
o	Grounds Maintenance Committee – Jinny Estell
•	Jinny Estell reported that the 2nd grass cutting for the season has been done.
o	Property Maintenance Committee – Steve Trieber
•	Lowe’s Pond - Grass control/carp:
•	Julia Trieber reported for Steve that we have the permit from the state for the carp.  We are using the original carp distributor; the carp will be delivered on Friday, May 16.  The carp are $10 each and Steve was able to negotiate the delivery fee for 150 carp down to $100.  
•	Pat Nolan has arranged for a friend of his who is a pond water management expert to test the pond today (type of grass, how many carp are needed to maintain “x” # of acres, carp mortality rate due to natural predators, etc.).  The testing will take approximately 3 hours and is being done free of charge.  Pat Nolan will present the recommendations at a future board meeting.
•	Steve & Greg Trieber and Pat Nolan removed the tree that was lodged into the pond during the last storm.
•	Pond Bridge:
•	Paul Groover is coordinating the delivery & install of the gravel for the path.
•	The pond bridge material replacement starts next weekend.  Steve Trieber, Pat Nolan and Bill Landrum will begin work on Friday, May 16.
o	Security Committee – Jim Claggett
•	Jim Claggett reported:
•	One violation notice has been issued.
•	The Grover’s home is on the garden tour next Friday & Saturday.
•	Ethel Carpou’s estate sale is next Sat. & Sun.
o	Social Committee – Pat Nuttall
•	Pat Nuttall reported that the annual meeting deposit has been given to Festival Hall.
•	Beach clean-up – we will pile up debris to be used for the Memorial Day party bon-fire away from beach equipment.  The beach clean-up & cookout will be postponed if it is still raining today at 11:00.  If so, the food will be frozen & saved for the Memorial Day party.
•	Memorial Day Beach Party (May 24) – Pat is still working on the final head count!  As members RSVP, Pat is finding out how many are attending & what kind of dish is being brought.
o	Website Committee – Bill Franz
•	Bruce Craig reported for Bill Franz.  Bruce presented proposed “Basic standards and requirements for rules of conduct” and would like the board and committee chair members to review and make recommendations.
•	Bruce noted that there is old information on the web…it needs to be archived.
•	The nomination committee will need to be posted to the website.
•	The calendar on the website needs to be updated.  Bruce will give updated information to Bill Franz to post.
•	Bulletin board and lost & found sections are now live.

•	Old Business:
o	Beach breakwater boxes status:
•	Bill Estell reported that the equipment showed up a day early and that the new boxes have arrived.  The damaged boxes have been removed.  One box was broken while being moved…it will be replaced.  Two dump truck loads of debris have been removed.  Hopefully, the project will be complete by the middle of next week.  Walt Piotti and his son-in-law brought down a bobcat and did a huge amount of work moving sand around.  Thank you Walt and Huntley!
o	Northern Neck Wireless:
•	Pole installation status/implementation:
•	Bill Estell reported that it could be 60-90 days before implementation.  Bill plans to meet with Northern Neck Wireless on Monday to try to get this project moving along.

•	New Business:
o	A call for members interested in serving on Board will be posted on the website.
o	Formation of Bylaws Committee Chair:
•	Bill Estell announced that Chris Crouch was asked to serve as the Bylaws committee chair.  Chris has agreed to serve as the committee chair.
o	Mob Neck Road Improvement Project:
•	Jinny Estell reported that the Board of Supervisors approved improvement of Mob Neck Road from Route 740 to the entrance of Bay View (.29 miles).  They are starting on this end because they have been given the right-of-way.  There is no easement from the ditch side of the remainder of Mob Neck Road and the land would have to be purchased by the County.   

•	 Meeting was adjourned at 10:20 a.m.  Next Meeting:   9:30 a.m., June 7, 2008.  Location:  Pat & Preston Nuttall’s home.